With 13,000 guests checking into housing and going through orientation, it is critical that contingents do three things well ahead of time to ensure a smooth arrival. Failing to do any of these three things could result in significant delays in the arrival process:
- Ensure that the names, genders and ages on your official contingent roster represent exactly who you bring to conference. Surprise substitutions or changes upon arrival will result in delays and ultimately may not be accommodated as every available bed at MSU is being used for this event.
- Ensure that official BSA Medical forms are submitted online prior to arrival and that you bring a paper copy for everyone in your contingent. Do not send the form to the NOAC registrar. Anyone who arrives without a proper Medical form will need to make their own arrangements with a private physician off campus to complete the checkup prior to receiving a room, meal pass or any program materials.
- Ensure that anyone age 18 and over has completed the BSA's online Youth Protection Training within two years of arrival at conference. The training must be completed and marked on the individual registration form prior to arriving on the Michigan State University campus. The Youth Protection Training can be found at www.scouting.org